Product – CEMS

CEMS
Products & Services

Explore our collection of innovative products and solutions.

Index just for you

Save Valuable Time

Generate professional-quality videos swiftly with our advanced AI tools, significantly reducing the time spent on the content creation process. Our platform automates complex video editing tasks, allowing you to produce high-quality content in a fraction of the time it would normally take. This efficiency enables you to focus more on creativity and strategic planning, enhancing the overall impact of your video projects.

Index just for you

Access Highly Customizable Options

Tailor your videos using our extensive selection of templates, styles, and effects to perfectly align with your unique brand and message. Our platform offers a diverse range of customization options, enabling you to create content that truly stands out. This flexibility ensures that your videos effectively communicate your brand’s identity and resonate with your target audience.

SmartHR is a world-class product that provides comprehensive functionality across all aspects of people management. This is delivered as a core system with optional advanced modular components, which lends itself to aligning with organizational growth and user readiness which includes:

Easy adoption

SmartHR is easily adopted by your IT department. It runs in Microsoft Windows and stores its data in a Microsoft SQL Server database – systems trusted the world over by companies of all sizes. SmartHR can also be hosted in a virtual machine like VMware and can run through Terminal Server or Citrix Metaframe.

On premise or Cloud

You can run SmartHR on your premises or access it over the Internet as a service from our secure data centre. The choice is yours. Read more about these options and what they mean here.

SmartHR Mobile

The SmartHR mobile app allows for effortless application and approval of leave by bringing the powerful SmartHR rules-based leave engine to your smartphone. Employees can check leave balances for all leave types as at any future date. Managers can approve or decline applications. Sick notes can be captured with your camera phone. In addition, employees can update their profiles. Most importantly, SmartHR mobile opens up exciting possibilities for payslips, timesheets, performance reviews and training content delivery.

Powerful HR Tools

SmartHR overlays its consolidated database with a suite of productivity tools that perform even complex HR tasks quickly and easily. SmartHR does almost all the work for you. Its 5 modules – people administration, talent management, performance management, time and attendance, and payroll management – cover the workforce management needs of any organisation, large or small.

Programmable Workflow

SmartHR’s workflow system lets you model and automate your HR processes so that correct procedures are followed and required approvals are received for every HR transaction without fail. Configure each workflow to start when a nominated event takes place or schedule them to run at a specified date and time. Workflows prompt employees for required input or to complete tasks, and alert users and managers to important events.

Use SmartHR’s preinstalled, best-practice workflow templates or create new ones to cater to your unique requirements.

Communication Framework

Modern employees demand instant communication. SmartHR delivers. Its integrated communication framework can transmit any document or report it produces instantly without having to fire up a separate application or device. It also sends notifications and alerts to its users and managers by email or SMS, keeping them informed of every event that affects them as it happens.

Fully Integrated Services

Each SmartHR module is engineered to perform a set of specialised HR tasks with flawless precision. But they all work on the same database and communicate with each other seamlessly. That continuity of workflow lets you get more done in less time, eliminating the bottlenecks found in manual systems or unintegrated applications. SmartHR also integrates with your line-of-business applications to extract real-time data fresh from the source – such as biometric clock machines. So you’ll spend even less of your valuable time waiting for information, or capturing and updating records.

Guaranteed Compliance

Managing compliance shouldn’t take the focus off your mission. SmartHR is programmed to adhere to all applicable Namibian labour law requirements – guaranteed. It virtually eliminates the risk of noncompliance because it automatically manages record keeping and required reporting for employee relations, equity, health and safety, training accreditation and more.

Scalability

SmartHR’s database and programs are designed to permit virtually unlimited scalability without performance loss. Whether you’re an SME with 25 employees or a large multinational with over 20,000 workers, it’ll service your requests continuously, instantly and without fail.

Adaptability

SmartHR will adapt and evolve with your growing needs. It’s incredibly flexible, allowing you to add or remove modules, or change features to meet new requirements. Further customise the system with configuration forms and fields, unique workflows, automation and custom reporting.

Mobility

You can access SmartHR outside your company through web and mobile technology. No matter where you are, you can carry out any HR task – even query and analyse your workforce data – quickly over the Internet.

Security

SmartHR keeps its data secure. You’ll have full control over who can access your HR data and what they can do with it. Features such as full audit trails, encrypted passwords, and Active Directory integration provide robust protection that meets today’s highest security standards.

Leave Management

Employees and Managers can check current and future leave balances and apply for leave online. Leave types and Leave rules are easily configurable to follow your company’s policies to ensure fairness and flexibility. The workflow and communication engine ensures that SmartHR adheres to your leave approval process while keeping employee, managers and HR informed. Managers can see who in their team has applied for leave before approving or declining a leave application. Leave periods can be blocked off to prevent leave applications over critical times and Public Holidays are automatically accounted.

The SmartHR leave engine has the flexibility to manage leave as a strategic HR tool for staff retention increasing leave days with years of service or awarding bonus leave. Leave policies can be applied at group or individual level. With SmartHR leave analytics your company’s leave liability can be monitored in real time. Sick leave trend reports can highlight problem areas and dramatically reduce unscheduled leave and identify sick leave abuse. In fact, just this saving could pay for the SmartHR online leave system.

An audit trail records exactly how balances were calculated to prevent any disputes.

Best of all, SmartHR online leave is part of the SmartHR HRIS platform that gives you control over Payroll, T&A and Talent Management in a single solution. SmartHR online leave is quick to implement with our team of professionals either at your premises or on the cloud.

E-Learning Solutions

SmartHR e-Learning you can skill up your staff quickly and effectively whenever and wherever they are.

The SmartHR e-Learning solution is accessible via browser or tablet so that employees can access training when it suits them and work at their own pace or choose a blended learning approach that combines facilitated e-learning.

Start with skills development plans and plan training based on performance reviews. Book employees on courses and manage their attendance to fill development gaps. Choose from a library of standard, approved eLearning courses or develop your own content with our rapid content development tools. Once courses are completed, track employee skills and time spent automatically.

When used with the SmartHR job profile, you can determine current, short term and long term training gaps to ensure that your training budget is most effectively spent and costs can be claimed as part of your Skills Development Levy and Equity reporting. As part of the SmartHR Human Resource Information System, e-Learning is integrated and tracked giving you full control over all aspects of your employee talent management strategy.

Business Intelligence

People data brings business intelligence alive with SmartHR’s reporting and analytical tools. Comprehensive, real-time HR information – available in any document format, dynamic on-screen metrics, or device-ready dashboards – turns previously unseen data into a panoramic view of workforce performance.

On-screen Filters for any reporting criteria or data view can produce specific results.

Standard Reports with a rich collection of stunningly formatted standard reports that provide a wealth of insights. You can also purchase a Crystal Reports Designer license to design your own reports, custom-built to your needs.

Business Analytics and SmartHR Business Intelligence comes with Qlikview – a world-famous analytical modeller and data visualisation tool that gives dashboard and drill-down capability to executives, empowering them to understand their people data and reach fast, meaningful decisions.

Compliance Reporting with pre-loaded statutory reporting formats and parameters that instantly compile compliance reports to government and regulatory bodies.

Report Automation can schedule the reports you want to run automatically.

Equity Reports

SmartHR stores and manages all employee information in a single structured database which makes compliance reporting a breeze. We can also consolidate from multiple distributed sources. Data integrity is maintained through lookup tables, libraries and data defaults to ensure consistent reporting. SmartHR can highlight where data is inaccurate or missing to ensure that your numbers are accurate and always available.

Need an equity report in a hurry? SmartHR can print out equity reports for any period. With our unique snapshot capability, you can track changes over time to measure your BEE strategy. Are you achieving your goals and targets?

Because SmartHR manages employee, organisational, training data, pay history and disability information on a single integrated system, we can produce reports automatically and in the required government format.

Do you need reminders for compliance events such as training renewals or permit expiries? SmartHR can send reminders via email or SMS to groups of employees to ensure that you stay on the right side of the law, effortlessly

Smart Perform

SmartHR automates the performance review process with generic evaluation templates that can be based on your company’s performance model or the balanced scorecard methodology. Question weighting and ratings can be configured.

It is quick and easy for managers to initiate performance reviews including 360 degree reviews to stored groups of employees. Evaluations can be sent to single or multiple participants, peers, subordinates and managers to foster a balanced view around individual performance.

Performance evaluations follow configurable work flows with participants kept informed via email or SMS at every stage. Employees complete their evaluations online with the results stored automatically on the SmartHR database. Responses can be saved and edited until submission.

Combined with rich SmartHR metrics, SmartHR analytics provides comprehensive performance reporting on dashboards and reports for any group of employees, helping you understand not only how employees are performing but why. Armed with these insights, effective development actions can be implemented to ensure your employees deliver their best.

Smart Recruitment

SmartRecruitment screens, track applicants and manages your candidate pipeline whether for internal or external recruits. Successful candidates are on-boarded effortlessly to ensure that the induction experience is quick and professional.

SmartPerform allows your company to identify high performers through ongoing goal evaluations and periodic performance reviews. Individual and group performance schemes can be scored and rated in line with company models or use the balanced scorecard approach. The SmartHR browser-based platform simplifies the submission, completion, tracking and analysis of performance reviews, so that they can be done more regularly.

Detailed performance dashboards and analytics help you to spot potential talent and under performers that can drive your retention and reward decisions.

Development plans and activities can be based on performance to rectify poor performance or accelerate future leaders to support your succession and growth plans. Employees can identify future roles that they would be suited for and using the SmartHR eLearning capability, develop the required skills at their own pace.

Smart Talent

Smart Charts

Get the tools to quickly and easily create professional-quality charts and perform in-depth workforce analysis. Instantly highlight vacancies or contract positions even if your chart contains thousands of boxes. The ROI is simple – you save staff time, gain valuable insights into your workforce, and better align your company to your goals.

And because it’s web-based, SmartCharts makes sharing up-to-date charts with your colleagues almost effortless.

Smart Kiosks

Smart Kiosks are access points that allow the workforce to use the SmartHR Employee Self Services at a localised point, in order to assist users without the necessary connections.

Features

With a direct integration link to the SmartHR people and organisational system, workforce relationships can be generated at the click of a button.
Generate multiple charts from the SmartHR data.
Provides a common platform and standard in the way the org charts are presented.
Easily identify reporting lines between managers and subordinates.
Apply formulas across the hierarchy to generate or calculate a variety of HR metrics.
Quickly visualise HR metrics of the organisation structure on the fly – such as headcount, age, compensation, performance, succession planning, equity targets.
View bench strength on your succession planning, based on readiness.
Any stakeholders can quickly communicate your organisational structure in an interactive, intuitive and flexible format, for viewing via a web browser.
Provide extensive search capability across the SmartHR directory for organisational units, positions and employees based on a range of criteria.

Features

Personalised Suppor

Easy Communication

Proactive Engagement

Improved Productivity

The Q-link “ Peopleware” integrated range of software and hardware solutions include:

The QLink system is a powerful, integrated program that automates complex, repetitive payroll tasks. Saving time, improving compliance and seamless integration with other business and HR functions. It can be locally stored on premise or on the Cloud.

As sole Namibia Distributor, Compass has close ties to the South African Head Office and regularly requests amendments/implementations for Namibian Legislative Compliance, Reporting, and Functionality.

Features of Accyss Payroll

One Database for Multiple Companies and Payrolls
Weekly, Monthly and Fortnightly Payroll
Effortless employee payslips and IRP5s
Payslips delivered by ESS, email or paper
Intuitive Leave Management
Extensive reporting functionality
Business Intelligence and Analytics
Simple Excel extract for adhoc reporting
Backed by expert advice on payroll best practice
Employee and 3rd party payment automation
Bank account and ID validation
Legislative and Financial:

        Complies with all statutory requirements
        Automatically calculates tax and statutory deductions
        Unlimited earnings, taxes, benefits, deductions, and nett pay information
        General Ledger journal export
        Loans, savings and garnishees

The QLink HR Management System Streamlines HR processes with easy-to-use modules enabling faster, smarter decision-making. It is a highly customised solution, fully integrated with Payroll and Time & Attendance.

General Functionality

Modular design with easy to use workflow on-boarding
Segregation of duty via security configuration
Digital filing / document storage (CVs, Certificates, Contracts, IDs, Passports, Sick notes, Driver's Licence)
Reminders for passport expiry, medical clearances, etc.
Comprehensive standard reports and adhoc Excel extracts
Business intelligence (BI) and Analytics
Organograms exportable to XMind
Employee photos

Skill Development

Employment Equity

Job Management

Industrial Relations

Performance Management

The Q-Link Time and Attendance System does some interesting things:

Software

Modular design with easy to use workflow on-boarding
Segregation of duty via security configuration
Digital filing / document storage (CVs, Certificates, Contracts, IDs, Passports, Sick notes, Driver's Licence)
Reminders for passport expiry, medical clearances, etc.
Comprehensive standard reports and adhoc Excel extracts
Business intelligence (BI) and Analytics
Organograms exportable to XMind
Employee photos

Hardware

Biometric, fingerprint, face, palm and card readers / clocks
Thermal and temperature detection readers / clocks / scanners
Mask identification readers / clocks
ZKTeco, neaMetrics (Suprema), Ideco (Sagem, Safran Morpho)
Booms, Turnstiles, Maglocks, Booths / Tunnels
No touch sensor buttons, non-tactile clocking
IP-rated for outdoor use (IP67, IP68)
Battery backups - load shedding control management (clockings stored offline)
Portable readers, LAN (Wifi), WAN options

Monitor and control movements of employees and personnel with our solutions, pay according to time worked.

Access Control forms part of your PeopleWare Time Module, allowing control of

Turnstiles
Doors
Booms
Vehicle traffic booms,
Booths,
CCTV and RFID by enforcing business rules

Access control and door entry systems are key to general and COVID-19 compliance.

Monitor and control movements of employees and workforce with our solutions.

Visitor management system.

Full reporting including Temperature reports.

Mask control.

When your employees manage their own data, resources are freed up allowing you to focus on core business. Our single database solution enables ESS for Payroll, HR and Time & Attendance

Employee Capabilities

Apply for leave
View current and historical payslips
View current and historical tax certificates
Update personal information (Next of kin, Medical aid dependents, Change of address, etc)
Apply for training
Submit travel and commission claims
View Leave status
View Time & Attendance information

Managerial Capabilities

View team statistics via dashboard
Approve leave
Apply for leave on behalf of direct reports
View leave history and balances for direct reports
Manage leave resource planning
View or print reports (First-in Last-out clocking, Absenteeism, Late comer, early leaver, Leave)
Authorisation of hours
Rostering

Employee Self Service (ESS) is fully password protected and based on a workflow model. ESS is designed around your management structure. Tasks are assigned according to the structure and move through the workflow based on the rules of your business.

Benefits of ESS

PC, laptop and/or mobile device
Web based
Paperless
Significant reduction in administration time (proven ROI)
Accurate view of workforce (lateness, absenteeism, etc.)
Relevant Analytics in the hands of line managers
Workflow rules based on your company's structure
Handles ESS for payroll, T & A and HR issues

Both Time & Attendance and Payroll mobile benefits at your fingertips.

Employee Capabilities

Managerial capabilities

Benefits of the Mobile App

Smart phone or tablet
Free with Accsys Peopleware ESS
International coverage
Single source of truth for T&A and payroll
Instant view of workforce in real time
Relevant information in the hands of line managers
GPS technologies enables clocking into areas/sites without traditional infrastructure
Available for free on Android, iOS

We have a record of giving the best service

Our AI platform has transformed our customer service operations, delivering remarkable efficiency and
elevating our customer satisfaction to new heights.